Time groups and schedules

Here you can see an example of how a schedule and time group work together:

Initial situation

For the sake of simplicity, let’s say your sample company consists of three people:

Employee
Intern
Cleaner

Your example company also has two doors:

Main entrance
Laboratory

There are also the following important time periods in your sample company:

Flexitime between 7:00 to 22:00 hours
Core hours between 9:00 to 16:00 hours
Cleaning time between 17:00 to 19:00 on Tuesdays and Thursdays

Considerations for time restriction to authorisations

As a responsible business owner, you consider the following:

Considerations for:	Main entrance	Laboratory
Employee	Your employee may enter the building during the entire flexitime period and also between 7:00 to 22:00 hours on weekends.	Your employee may enter the laboratory during the entire flexitime and also between 7:00 to 22:00 hours on weekends.
Intern	Your intern shouldn't have to wait outside for your employee to come in when the weather is bad. Consequently, your intern may also enter the building during the entire flexitime between 7:00 to 22:00 hours on working days.	The laboratory is a dangerous workplace. To protect your intern, you want them only to be able to enter the laboratory under your employee’s supervision. You therefore limit your intern’s access to the laboratory to working days and to your employee’s core working hours (9:00 to 16:00).
Cleaner	Your cleaner may enter the building during cleaning hours between 17:00 to 19:00 on Tuesdays and Thursdays.	The laboratory is dangerous and, consequently, only trained personnel may enter. Cleaning staff may possibly change and are therefore trained persons. As a result, you do not want your cleaner to enter the laboratory at all.

You can see that there are two doors where you wish to control authorisations with three different times. You will thus need:

Two schedules for doors or locking devices:

“Main entrance” schedule
“Laboratory” schedule

Three time groups for the people in the company:

“Employee” time group
“Intern” time group
“Cleaner” time group

New schedule or new time group?

There is one schedule per locking device, but any number of locking devices can be assigned per schedule.

One time group per identification medium, but any number of identification media can be assigned per time group.

All time groups are visible/selectable in all schedules but are set individually for each schedule. If you create and set a new time group in one schedule, the time group will also appear in all other schedules. However, it is only available there and is set as “not authorised” by default for security reasons.

New schedule	New time group
If the same identification medium needs to be able to enter using two locking devices at different times. As you can only assign one time group to each identification medium, you assign a separate schedule to the locking devices in this case. Example: Although the intern’s transponder may open the main entrance between 7:00 to 22:00 hours, the same transponder may only open the laboratory between 9:00 to 16:00 hours.	If two identification media are to be able to enter using the same locking device at different times. As you can only assign one schedule per locking device, you assign a separate time group to the identification media in this case. Example: The employee may open the main entrance locking device between 7:00 to 22:00 hours daily, but the intern may only use the same locking device between 7:00 to 22:00 hours on working days.

New schedule

New time group

If the same identification medium needs to be able to enter using two locking devices at different times.

As you can only assign one time group to each identification medium, you assign a separate schedule to the locking devices in this case.

Example: Although the intern’s transponder may open the main entrance between 7:00 to 22:00 hours, the same transponder may only open the laboratory between 9:00 to 16:00 hours.

If two identification media are to be able to enter using the same locking device at different times.

As you can only assign one schedule per locking device, you assign a separate time group to the identification media in this case.

Example: The employee may open the main entrance locking device between 7:00 to 22:00 hours daily, but the intern may only use the same locking device between 7:00 to 22:00 hours on working days.

Schematic diagram

	Main entrance	Laboratory
Employee	Your employee’s transponder: “Employees” time group Main entrance locking device: “Main entrances” schedule “Employees” time group authorised in “Main entrances” schedule between 7:00 to 22:00 daily Your employee can enter the main entrance between 7:00 to 22:00 hours daily.	Your employee’s transponder: “Employees” time group Laboratory locking device: “Laboratories” schedule “Employees” time group authorised in “Laboratories” schedule between 7:00 to 22:00 daily Your employee can enter the laboratory between 7:00 to 22:00 hours daily.
Intern	Your intern’s transponder: “Interns” time group Main entrance locking device: “Main entrances” schedule “Interns” time group authorised in the “Main entrances” schedule between 7:00 to 22:00 on working days Your intern can enter the main entrance between 7:00 to 22:00 on working days.	Your intern’s transponder: “Interns” time group Laboratory locking device: “Laboratories” schedule “Interns” time group authorised in “Laboratories” schedule between 9:00 to 16:00 on working days Your intern can enter the laboratory between 9:00 to 16:00 on working days.
Cleaner	Transponders for your cleaner: “Cleaning staff” time group Main entrance locking device: “Main entrances” schedule “Cleaning staff” time group authorised in the “Main entrances” schedule between 17:00 to 19:00 on working days Your cleaner can enter the main entrance between 17:00 to 19:00 on Tuesdays and Thursdays.	Transponders for your cleaner: “Cleaning staff” time group Main entrance locking device: “Laboratories” schedule “Cleaning staff” time group never authorised in the “Laboratories” schedule Your cleaner can never enter the laboratory.

Main entrance

Laboratory

Employee

Your employee’s transponder: “Employees” time group
Main entrance locking device: “Main entrances” schedule
“Employees” time group authorised in “Main entrances” schedule between 7:00 to 22:00 daily

Your employee can enter the main entrance between 7:00 to 22:00 hours daily.

Your employee’s transponder: “Employees” time group
Laboratory locking device: “Laboratories” schedule
“Employees” time group authorised in “Laboratories” schedule between 7:00 to 22:00 daily

Your employee can enter the laboratory between 7:00 to 22:00 hours daily.

Intern

Your intern’s transponder: “Interns” time group
Main entrance locking device: “Main entrances” schedule
“Interns” time group authorised in the “Main entrances” schedule between 7:00 to 22:00 on working days

Your intern can enter the main entrance between 7:00 to 22:00 on working days.

Your intern’s transponder: “Interns” time group
Laboratory locking device: “Laboratories” schedule
“Interns” time group authorised in “Laboratories” schedule between 9:00 to 16:00 on working days

Your intern can enter the laboratory between 9:00 to 16:00 on working days.

Cleaner

Transponders for your cleaner: “Cleaning staff” time group
Main entrance locking device: “Main entrances” schedule
“Cleaning staff” time group authorised in the “Main entrances” schedule between 17:00 to 19:00 on working days

Your cleaner can enter the main entrance between 17:00 to 19:00 on Tuesdays and Thursdays.

Transponders for your cleaner: “Cleaning staff” time group
Main entrance locking device: “Laboratories” schedule
“Cleaning staff” time group never authorised in the “Laboratories” schedule

Your cleaner can never enter the laboratory.